Approved March 21, 2002

KANSAS CITY ASSOCIATION OF LAW LIBRARIES
ANNUAL BUSINESS MEETING
Wednesday, January 16, 2002
Charles Evans Whittaker Federal Courthouse

The Annual meeting was held at the 8^th Circuit U.S. Court of Appeals library.  Members present were:
Susan Duede         Joan Thomas
Janet Peters           Janet McKinney
Linda Roser           Debbie Steele
Betty Sola             Scott Titus
Avis Bates             Maria Johnson
Cindy Crary           Deanna Long
Marcia Gonzalez     Jennifer Quinlan
Tranne Pearce        Deborah Showalter-Johnson
Linda Gingrich

The meeting was called to order by President Tranne Pearce. The minutes for the October 17^th Member Meeting were corrected and approved.  Tranne introduced the Nominations Committee of Susan Duede, Mike McReynolds and Ruth White.  Committee Chair Susan Duede announced the new Executive Board member and elected officers.

They are  Vice President/President elect: Sharon Hom, U.S. Tenth Circuit Court of Appeals. Treasurer: Debbie Steele, Jackson County Law Library. Secretary: Eddie White, Shook, Hardy & Bacon.  Board Member: Joan Thomas, Polsinelli Shalton Welte.

Committee members include Technology Committee: Nancy Stancel, Lissa Lord and Janet McKinney.  Bylaws Committee: Mike McReynolds.  Union List: Mike McReynolds, Tranne Pearce.  Program Committee: Marcia Gonzalez and Jennifer Quinlan.

A special thank you was given by President Pearce to Janet Peters & Linda Roser for their many years of service and for doing such a tremendous job.

The Executive Board report (see attachment) was read followed by the Treasurer’s year end report (see attachment) and the  Program Committee Report (see attachment).  No official report was given by the Union List/Technology Committee.  Report to be submitted later.

Old Business –

Holiday Party: Janet Peters reported that the holiday party was a success.  It was well attended and the food was very good.  The holiday party donations from BNA, CCH, Lexis and Westgroup were greatly appreciated and a thank-you to each of them.

New Business –

The new Executive Board will follow through on the discussion of a KCALL Liaison to the Legal Administrator Group.  Tranne Pearce donated her copy of the 21^st Century Robert’s Rules of Order and

Sturgis’ Rules of Order to KCALL for future Presidents’ guidance.

The KCALL Gavel was passed on to the new President Susan Duede who in turn presented outgoing President Pearce with a gift.

The sign-up sheet for hosting the 2002 KCALL meetings was circulated. The meeting locations will be as follows: March 21^st – Morrison & Hecker, May 16^th – Armstrong Teasdale, August 15^th – Shughart Thomson, October 17^th – Shook, Hardy and the location for the Holiday Party has not been confirmed.

President Duede adjourned the meeting and announced that the Executive Board Meeting is set for February 21^st at 11:30 at Bryan Cave.

Attachments follow.

EXECUTIVE BOARD REPORT

MEMORANDUM
United States Courts Library
9440 U.S. COURTHOUSE,  400 EAST 9^TH ST.
Kansas City, MO  64106

TO:                             Kansas City Association of Law Libraries

DATE:                       January 16, 2002

The executive board met four times this year.  We organized a book drive in conjunction with KCMBA in the Spring.  A total of 2200 books and $100.00 was collected for the book drive. We discussed the Union List many times and it is still on-going.  The web page did get updated but it is still a problem.  A bylaws committee was appointed and the sections on elections were rewritten and accepted by the membership this year.  We agreed to help on a volunteer basis with the SWALL meeting to be held in KC in spring of 2003.

TREASURER’S REPORT:

KANSAS CITY ASSOCIATION OF LAW LIBRARIES
2001 BUDGET vs. ACTUAL

 

Income                    BUDGET   ACTUAL

 Forward                                                       2,010.00                     2,010.09

2001 Memberships                                          160.00

2002 Memberships                                          860.00

Holiday Lunch donations                                  300.00

 Total Income                                                 2010.00                     3330.09

Expenses

 Executive                                                          200.00                       241.74

Program                                                            500.00

     Holiday Lunch                                                                                 511.90

Technology                                                       500.00                        406.40

Reserve                                                            800.00

Total Expenses                                             2,000.00                     1,160.04

 

Reserve Forward to 2002                              2,170.05

Respectfully Submitted,
Linda Roser
KCALL Treasurer
1/16/2002

 

ELECTION COMMITTEE REPORT:

15 January 2002
Election Committee for 2002

   The Election Committee consisted of Susan Duede (Chairman), Mike McReynolds and Ruth White.  The Committee put together a list of names as possible candidates and then called the candidates to see if they would be willing to run for the particular vacancy.  The Secretary then sent the ballots out and during the week of December 17^th 2001, the Committee met to count the ballots.

 The results of the ballots, after several recounts, nominated the following KCALL members to joint the Board:

 Sharon Hom-Vice President/President Elect

 Eddie White-Secretary

 Debbie Steele-Treasurer

 Joan Thomas-Board Member

 Lissa Lord will serve as the second Board Member.  Nancy Stancel, Lissa Lord and Janet McKinney will serve on the Technology Committee.

 Mike McReynolds will work with Past President, Tranne Pearce, on Bylaws and what to do about the Union List.

 Program Committee Chair will be jointly shared by Marcia Gonzalez and Jennifer Quinlan.

Respectfully,
Susan Duede

 

PROGRAM COMMITTEE REPORT:

KCALL - Program Committee
Annual Report - for year 2001
1/15/02

Janice Jones, Janet Peters

In March, we had a meeting at Westport Public Library hosted by Polsinelli, White.  The topic was “Creative Balance” and featured a videotape “How to Think Like Leonardo Da Vinci: Liberating Creativity and Innovation in the Workplace.”  Various handouts were distributed, and the members were asked to engage in discussion.  The intent was to spark creative ideas for problem resolution/ and also for National Library Week celebrations. In May, we met at Armstrong, Teasdale.   The speaker was Jennifer Mahnken, Business Services Manager from the Johnson County Central Resources Library.  She outlined various business services and resources that the library offers to businesses / organizations. In August our meeting was at Shook, Hardy and was a non-program event.  Members shared details on conferences and meetings they had attended.  The October meeting was held at Stinson, Mag.  Lissa Lord, Director of Electronic Communications at UMKC, gave a preview of her MAALL presentation on electronic newsletters.  The final meeting was a Christmas luncheon at Shook, Hardy.  It was generously sponsored by: BNA, CCH, Lexis and WestGroup.  The catering was provided by Fiorella’s Jack Stack Barbeque.

 

BYLAWS COMMITTEE REPORT: 

The bylaws committee of Mike McReynolds and Susan Duede concentrated on proposed changes to the election section of the bylaws.  There were two proposals, one to amend Article III concerning the nominations and elections process, and the second to ad Article VII, establishing a formal procedure for any future amendments to the Bylaws.  Both changes were approved by members at the August 16^th member meeting.

                              PROPOSAL No. 1

Be it passed that Article III of the Bylaws of the Kansas City Association of Law Libraries be amended as follows:

      ARTICLE III. Nominations and Elections.
Section 1. Nomination Procedures. Not later than October 15 of each year, the president shall appoint a nominating and elections committee of three members, at least two of whom must be Voting Members. The president will appoint one member of the committee to be chair. The nominating and elections committee shall attempt to nominate two or more candidates for elective office positions of vice president/president elect, secretary and treasurer and membership on the Executive Board. The treasurer shall provide the nominating and elections committee with a list of active Voting Members. Only active Voting Members will be eligible for nomination.

      A.) In the event that the current vice president cannot assume the duties     of the president and such fact is known prior to October 1, the committee shall nominate a candidate for the office of president for the term of one year.

B.) In the event of a vacancy of other officers or board members, the president shall appoint, with ratification by the Executive Board, a successor to serve until the next regular election for that office.

Section 4. Method of Election. The officers of the Association shall be elected by secret mail ballot. Prior to November 15, the secretary shall mail a copy of the ballot to each Voting Member of the association. Ballots shall be marked and returned to the secretary by U.S. Mail addressed to the KCALL Post Office Box postmarked on or before December 15. All candidates shall be notified of the results of the election by the nominating and elections committee at the earliest time possible. Notice of election results will be posted on the KCALL Listserv and announced formally at the annual business meeting in January.

Section 5. In the event of a tie vote, the chair of the nominating and elections committee shall draw at random one valid ballot from those cast, and shall use the vote recorded for the office in question on that ballot to break the tie. A valid ballot is one postmarked by the deadline and completed according to instructions. Should that ballot not break the tie (for example, there was an abstention on that office), the process shall be repeated.