KCALL MINUTES ––tentative until approved
Annual Members Meeting
Feb. 4, 2003
Meeting called to order at 12:02 p.m. at the U.S. Court of Appeals library.
Present
were:
Sharon
Hom, Deanna Long, Marcia Gonzalez, Beth Cohen, Janice Jones, Deborah
Showalter-Johnson, Molly Lang, Linda Wassberg, Debbie Steele, Thomas Marsh,
Eddie White, Mike McReynolds, Joan Thomas, Janet McKinney, Frances Schach, John
Pickett, Ruth Gervais, Mary Ann Yancey, Janet Peters, Cindy Crary, Maria
Johnson
I. & II. The meeting was called to order by President Sharon Hom, followed by the approval of the minutes as corrected for misspellings from the business meeting on 10/17/2002.
III. Announcements– made, along with introduction of new members.
IV. Election Committee Report—Joan Thomas presented the report for all and explained the results of the election process in which the following people agreed to serve in the upcoming year and were voted upon by the members:
Sharon Hom has already assumed duties as the president with the resignation of Susan Duede in late 2002.
Marcia Gonzalez—secretary
Debbie Steele—treasurer
Joan Thomas to continue as a board member
Thomas Marsh—new board member
VP/President elect position is open.
V. Executive Board report read by Sharon Hom and available with the minutes.
VI. Treasurer’s Report read by Debbie Steele and will be available with the minutes. Total of KCALL balance is $2234.93.
VII. Program Committee Report given by Marcia Gonzalez and will be available with the minutes, covering all programs for 2002.
VIII. Technology Committee Report given by Janet
McKinney involving the website primarily and will be available with the minutes
of the meeting.
IX. Copies of current and proposed
by-laws were presented to the membership in writing and will be available with
minutes of the meeting.
Motion made and seconded and then full body voted to accept all reports as written.
X. Old Business
A. By-laws motion made and seconded to make suggested changes to by-laws. Brief discussion ensued and then votes taken, with membership approving by-law changes. Mike McReynolds agreed to write up and submit to Janet McKinney.
B. SWALL—April 3-5, 2003 with be the meeting of SWALL. Discussion occurred on details of conference, which aren’t fully available yet but should be on their website soon. Sharon will follow up on this.
XI. New Business
A. Listserv—history of listserv given and current functions of it by Mike McReynolds. Discussion ensued, with possible ideas given regarding appropriate use of the listserv for information and discussion only, not advertising by vendors. Agreement reached that Mike McReynolds and Janet McKinney would work on appropriate guidelines for what, how, etc. on posting to the listserv. Mike McReynolds made a plea for assistance with the KCALL listserv and to contact him.
B. Union List—suggestion started by Sharon that perhaps the union list was outdated and members have not missed it. Discussion ensued on this. Motion made and seconded to discontinue the union list, which passed membership voting in favor of doing so. It was given as encouragement to work together in ways to foster cooperation and sharing of resources, if possible. Appreciation was expressed to all have worked on this in past years.
C. Future of KCALL—Sharon expressed that she would like to discuss the future of KCALL so the board can be given guidance on the future of the organization. Agreed that KCALL is not incorporated under MO or KS state laws, but is an IRS tax-exempt organization. Ideas were: a focus group; length of commitment to serve could be too long; attendance is a concern; everyone is busy; possibly have less presentations (but still have them, perhaps half as many) and the other meetings be informal discussion times; business meetings may be better in Feb. Agreed by all that with discussion being considered today the board could then take these into consideration for the next meeting of the board to make decisions about the whole group.
D. Sharon said she had gifts for Susan Duede, who could not be at the meeting today. She also expressed thank-yous to those who have and are about to begin to serve in leadership roles within KCALL.
Meeting adjourned at 1:05 pm
REPORTS
KCALL Program
Committee Report 2002
February 4, 2003
Marcia Gonzalez, Jennifer Quinlan
· March 21, 2002 - John Small, a librarian from Central Missouri State University gave a presentation on e-books and how they were being utilized at Central Missouri State. The event was hosted by Morrison Hecker.
· May 16, 2002 - Linda Gingrich from the United States Department of Justice, United States Attorney’s Office, Western District of Missouri gave a presentation on FOIA requests and how they are handled by her office. This event was held at and hosted by the U.S. Court of Appeals Library in Kansas City, Missouri.
· August 21, 2002 - This meeting was held at the North Kansas City Library. We were given a tour by JoBeth Bradbury. She told about the process of building the new Library and integrating their services and space with the high school across the street.
· October 17th, 2002 - Rebecca Stroder, an attorney at Spencer Fane Britt & Browne, gave a presentation on Copyright Law. Shook Hardy and Bacon hosted.
· The KCALL Holiday Party was hosted by Spencer Fane Britt & Browne on December 5, 2002. The party was catered by Annie’s Classic Catering. The party was paid for, in part, by our generous vendors. West Group donated $250; LexisNexis Courtlink, BNA and CHH each donated $100. The balance was paid for by KCALL.
The Technology Committee's efforts concentrated on keeping the Web site
up-to-date. The pages with the most activity were: The home page
(especially the meeting notices), the membership directories, and the
general and Board meeting minutes. The Kudos for Colleagues page was
updated occasionally, as information was submitted.
ELECTION COMMITTEE REPORT:
4 February 2003
Election Committee for 2002
The Election Committee consisted of Joan Thomas (Chair), Ruth Gervais and Vivian Karlin. The Committee put together a list of names as possible candidates and then called the candidates to see if they would be willing to run for the vacant positions. The Committee exhausted the entire membership list while managing to nominate only 3 members who were willing to serve in leadership roles. Due to the unusual circumstances and limited number of nominations, the Board determined that a simple ballot sent via e-mail would satisfy the Association’s election requirements. The Secretary sent the ballot to the Association via e-mail during the week of November 14th 2002. Members were instructed to respond either Yes or No to the entire group of candidates by December 15, 2002.
The results of the ballot nominated the following KCALL members to join the Board:
Vacant - Vice President/President Elect
Marcia Gonzalez - Secretary
Debbie Steele - Treasurer
Thomas Marsh - Board Member
Joan Thomas will continue her term as the second Board Member. The President will nominate members of the committees.
The Election Committee recommended that the Board address the lack of interest with the Association during the annual business meeting in January 2003.
Respectfully,
Joan Thomas