KCALL MINUTES – tentative until approved

Annual Members Meeting

January 6, 2004

 

Meeting called to order at 12:00 p.m. at the UMKC Law Library.

 

Present were:

 

Maria Johnson, Mary Ann Yancey, Beth Cohen, Janice Jones, Linda Wassberg, Deborah Showalter-Johnson, Ruth Gervais, Joan Thomas, Debbie Steele, Sharon Hom, Deanna Long, Tom Marsh, Cindi Ernst, Sharon Hom, Cindy Crary.

 

The meeting was called to order by President Sharon Hom.  No previous meeting minutes available for approval.

 

Announcements – members reminded by Debbie Steele to send in their 2004 KCALL dues as the December 31st deadline has passed.

 

Election Committee Report – the following members were voted in to serve:

 

Vice President/President Elect: Deborah Showalter-Johnson, U.S. Courts Library 8th Circuit

 

Secretary: Cindy Crary, Stinson Morrison Hecker

 

Treasurer: Paul Callister, UMKC Law Library

 

Board Member: Beth Cohen, Stinson Morrison Hecker : new board member, 2yr. term

 

Ruth Gervais to continue to serve as board member, 1 yr. term

 

Executive Board Report: Report given by Sharon Hom and available with the minutes.

 

Treasurer’s Report: Report given by Debbie Steele and available with the minutes.

Debbie reported a KCALL balance of $1,923.34 with 47 members having renewed their membership.  Thanks to West, Lexis, BNA & CCH for the generous contributions to the Holiday Party and a special thanks to Tom Marsh and Sonnenschein Nath & Rosenthal for hosting the party.

 

Program Committee Report: Report given by Deborah Showalter-Johnson and available with the minutes.

 

Technology Committee Report:  Sharon Hom reported for Technology Committee.  Committee report submitted by Janet McKinney and available with the minutes.

 

Old Business: none

 

 

New Business: Sharon passed the gavel to new President Tom Marsh, congratulated the new board members and thanked the previous board.  Tom presented Sharon with a parting gift and thanked her for taking over the office of President and for running everything so smoothly.  He then addressed the new board that he would meet with them next month.  It was announced a new chairperson is needed for the Program Committee and that Janet McKinney & Nancy Stancel have been doing a great job maintaining the KCALL website and hopefully they will agree to continue.  The March meeting will be at Stinson Morrison Hecker’s downtown office.

 

Meeting adjourned at 12:30 p.m.

 

KCALL Memorandum
To: Sharon Hom, President, KCALL Board and Membership
From: Deborah Showalter-Johnson, Program Committee Chair
Date: January 6, 2004
Subject: Report

The 2003 committee consisted of myself, Molly Lang,U.S. Court of Appeals Library (KCMO); Sandra Berman, UMKC; and Paul Callister, UMKC.

May meeting: Presentation by Priscilla Stultz & Bridget Macmillan of Lexis called:
"Getting Things Done" (at UMKC)

August meeting: Meeting plus Professional Sharing Session (at Armstrong, Teasdale)

October meeting: Paul Callister presented the program on his goals for UMKC in the KC library community. (at Shook, Hardy)

December meeting: December Holiday function (at Sonnenschein, Nath and Rosenthal) was held December 4, 2003. We received donations from several vendors:

Sonnenschein = $250.00
Thomson/West = $250.00
LexisNexis = $100.00
BNA = $100.00
CCH = 2 personal CD players
Total gift $ = $700.00

The catering company was Catering by Design. The cost was $1,374.43 The $700.00 above was combined with the $500.00 in the program budget and a transfer of funds okayed by the Executive board of $174.43 to exactly meet the total ($1,374.43).

Sandra Berman took charge of decorations and Joan Thomas was in charge of the charitable giving. Everyone participated in the towel and personal items drive for City Union Mission.. A lot of items were collected.

In particular, we think our host, Thomas Marsh, of Sonnenschein, Nath and Rosenthal.



Deborah K. Showalter-Johnson
Library, U.S. Court of Appeals
9440 Charles Evans Whittaker U.S. Courthouse
400 East 9th Street
Kansas City, MO 64106
(816) 512-5790 (main library number)
(816) 512-5792 (Deborah's office)
(816) 512-5799 (Library FAX)
Deborah_Showalter-Johnson@ca8.uscourts.gov


TECHNOLOGY COMMITTEE REPORT

 

The Technology Committee continued to update KCALL's Website as content

was provided, usually within 24 hours.   No major changes were implemented.

Though members were asked to contribute ideas and content which would

improve the site's value, the bulk of the updates involved meeting notices,

membership lists, and "Kudos for Colleagues".

 

Respectfully submitted,

Janet McKinney

Technology Committee Co-Chair

 

KANSAS CITY ASSOCIATION OF LAW LIBRARIES

          TREASURER'S REPORT to General Membership

                                                                                 January 6, 2004

 

BALANCE FORWARD 10/16/2003                                                                                                   $2,550.20

 

DISBURSEMENTS

Website (October-November)                                                                                                $29.95

Website (November-December)                                                                                          $95.90

Website (December-January)                                                                                                $29.95

Holiday Luncheon Deposit                                                                                                                    $578.65

Holiday Luncheon Balance                                                                                                   $795.78

Outgoing President Gift                                                                                                            $30.00

KCALL Election Postage                                                                                                         $36.63

 

Total Disbursements                                                                                                                          $1,596.86

 

DEPOSITS

2004 Memberships                                                                                                                $520.00

Donations-Holiday Luncheon                                                                                               $450.00

 

Total Deposits                                                                                                                                         $970.00

 

BALANCE 1/6/2004                                                                                                                              $1,923.34

 

MEMBERSHIP as of 1/6/2004

 

                  Regular         Associate

2004                      44                  3

2003                      52                  4

2002                      49                  7

2001                      55                  3

                                                                                         Respectfully submitted,

 

                                                                                                   Debbie Steele

                                                                                                   KCALL Treasurer

                                                                                         01/06/2004

 

 

 

 

KANSAS CITY ASSOCIATION OF LAW LIBRARIES

                             2003 BUDGET

 

                                                                                      Budget                     Actual to Date

Income                     01-Jan Forward                           2,050.00                       2,234.93

                                 25-Feb  2003 Membership (40)                                 2,274.93           1 Assoc

                                 19-Mar  2003 Membership (15)                                 2,289.93           1 Reg

                                 02-May 2003 Membership (55)                                 2,344.93              1 Assoc + 1 Reg

                                 15-Aug  2003 Membership (30)                                 2,374.93           2 Reg

                                 15-0ct   2003 Membership (15)                                 2,389.93              1

                                 15-0ct   2004 Membership (260)                               2,649.93               2 Assoc + 12 Reg

                                 15-0ct   Donations-Holiday luncheon (250)                2,899.93

                                 29-0ct   Donations-Holiday luncheon (250)                3,149.93            

                                 29-0ct   2004 Membership (190)                               3,339.93           1 Assoc + 10 Reg

                                 01-Dec  2004 Membership (240)                                      3,579.93                   16 Reg

                                 01-Dec  Donations-Holiday luncheon (200)                      3,779.93

                                 06-Jan  2004 Membership (90)                                         3,869.93                    6 Reg

Expenses

Executive         February          28.18                           250.00                         142.81

September                             48.00

January                                 66.63

 

Program November                578.65                                500.00                      1,374.43

December                               795.78

 

Technology Jan.                       30.95                                500.00                         429.35

 Feb.                       30.95

 Mar.                       30.95

 Apr.                        30.95

 May                        29.95

 June                       29.95

 July                        29.95

 August                   29.95

 September             29.95

 October                  29.95

 November              95.90

 December              29.95

 

Reserve      December            174.43                                800.00                          174.43

 

Total Expenses                                                               2,050.00                       2,121.02

________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

               Actual Expenses

Executive                                              Remaining   Program                                               Remaining Technology                                            Remain

                                                                   250.00                                                                 500.00                                                               500.00

10-Feb #431 Gift                    28.18         221.82    15-0ct Donations (250.00)                   750.00        21-Jan Auto                             30.95                469.05

 

            #432 P.O.

30-Sep Box Rental                  48.00         173.82    29-0ct Donations (250.00)                 1,000.00       18-Feb Auto                             30.95                438.10

                                                                                             #433

                                                                                             Catering

06-Jan #435 Gift                      30.00          143.82    03-Nov Deposit     578.65                    421.35           Mar. Auto                          30.95                 407.15

           #436

06-Jan Postage                        36.63         107.19    01-Dec Donations (200.00)                  621.35        17 -Apr Auto                     30.95                376.20

                                                                                            #434

                                                                                            Catering

        04-Dec Balance      795.78                 (174.43)       19-May Auto                     29.95                346.25

                                                                                              Reserve

                                                                                 04-Dec Transfer     (174.43)                     0.00       18-Jun Auto                      29.95                 316.30

              21-Jul Auto                  29.95                286.35

              19-Aug Auto                                 29.95                256.40

              17-Sep Auto                     29.95                 226.45

              17-0ct Auto                       29.95                196.50

              18-Nov Auto                      95.90                100.60

              18-Dec Auto                      29.95                  70.65

 

 

 

 

 

 

 

 

 

KANSAS CITY ASSOCIATION OF LAW LIBRARIES

      2003 BUDGET vs. ACTUAL

 

   Budget                  Actual

Income

Forward                                                                                     2,050.00                          2,234.93

2003 Memberships                                                                                         155.00

2004 Memberships                                                                                         780.00

Holiday Luncheon Donations                                                                          700.00

Total Income                                                       2,050.00                           3,869.93

 

Expenses

Executive                                                                250.00                              142.81

 

Program                                                                  500.00                          1,374.43

 

Technology                                                             500.00                             429.35

 

 

Reserve                                                                  800.00                             174.43

 

Total Expenses                                                    2,050.00                          2,121.02

 

Reserve Forward to 2004                                                                             1,748.91

 

                                                                             Respectfully submitted,

                                                                             Debbie Steele

                                                                             KCALL Treasurer

                                                                            1/6/2004



 

 

 

 

EXECUTIVE BOARD REPORT:  NOVEMBER 2002 – JANUARY 2004

 

 

After serving as Vice President / President-Elect for most of 2002, I became President upon the resignation of President Susan Duede in November 2002.  The first major item of business I had to deal with was the request of the Heart of American Chapter (HOA) of the Special Libraries Association for KCALL to co-sponsor a seminar with them.  After consulting with the Board, we decided not to participate.

 

Spencer Fane Britt & Browne hosted the annual Holiday Party on December 5, 2002.  Bed linens were collected and donated to City Union Mission.

 

The Annual Business Meeting was originally planned for January 16 and actually held on February 4, 2003 at the Eighth Circuit Court of Appeals Library.  Committee reports were read and election results were announced.  The bylaws changes were passed and the future of KCALL was discussed.

 

The Executive Board met on February 25, 2003 and organized itself for the coming year.  Committee chairs and members were announced and the vacant VP/P-E position was discussed.  Membership meeting dates were set and possible programs discussed.  The budget for the year was set.  It was decided to have all Board meetings at Sonnenschein Nath & Rosenthal.

 

The March 20, 2003 membership meeting was planned as a social event at Spencer Fane Britt & Browne.

 

The April 15, 2003 Executive Board meeting covered the KCALL brochure, listserv, the recent SWALL meeting, programs for the membership meetings, and dates for future Board meetings.

 

At the General Membership Meeting on Thursday, May 22, 2003, Priscilla Stultz from Lexis-Nexis presented a program on time management and personal organization.

 

On July 8, 2003, the Executive Board discussed problems with the Earthlink account, the Holiday Party charity, and the still vacant VP/P-E position.

 

Armstrong Teasdale hosted the August 14, 2003 General Membership Meeting and provided lunch for everyone.  Various members reported on the SLA and AALL conference highlights, and dates for future conferences were discussed.  Inquiries were made about when KCALL was founded and whether an anniversary celebration should be held.

 

KCALL’s non-profit status and its state tax-exempt status, the October and December programs, and the nominees for VP/P-E were discussed at the September 16, 2003 Executive Board Meeting.

 

Shook, Hardy, and Bacon hosted the October 16, 2003 General Membership Meeting.  Paul Callister of the UMKC Law Library discussed his vision for the Library and its place in the community, especially in relation to KCALL.  The President announced that Tom Marsh of Sonnenschein was appointed as VP/P-E and Deborah Showalter-Johnson was appointed to replace him as a Board Member.  Also, Frances Schach of Armstrong Teasdale was appointed as Election Committee chair.

 

The last Executive Board Meeting of 2003 was held on November 4.  The Program Committee met with the Executive Board to finalize plans for the Holiday Party.  A location for the 2004 Annual Business Meeting was solicited.  We discussed the latest SLA video seminar series and whether we were interested in being a co-sponsor.  The budget of the Program Committee was increased to cover expenses for the Holiday Party.  Suggestions were made to revisit revising the bylaws to streamline the Executive Board and to investigate and possibly apply for tax-exempt status for Missouri state sales taxes to help with the cost of the Holiday Party.

 

Sonnenschein hosted the Annual Holiday Party on December 4.  Sandra Berman of UMKC had solicited door prizes from various vendors and those were drawn and awarded.  A good time was had by all.

 

UMKC hosted the Annual Business Meeting on January 6, 2004.  The Election Committee identified the new officers and board members, and other committees gave their annual reports.  The transfer of power was made to the new officers. 

 

I am indebted to all KCALL members for the opportunity to serve as your President for the last year.

 

Respectfully submitted,

 

Sharon Hom