Association of Law Libraries
Bylaws of the Kansas City
Association of Law Libraries
here for PDF version.)
“Sent” shall be construed to include any distribution by U.S. mail or
other electronic means as is appropriate.
“Place” shall be construed to include a physical or electronic gathering of
the membership, provided that such method allows for verifiable attendance.
C. Secret ballot.
“Secret ballot” shall be construed to include any paper, electronic or
other means of tabulating voting results that maintains anonymity of
D. Registered Address.
“Registered address” shall mean
that U.S. mail, e-mail, or other personal and verifiable address registered
with the Secretary on October 1st of the current year.
ARTICLE I. Membership
Section 1. Geographic Eligibility for Membership.
Membership shall be restricted to those individuals who work, regularly
conduct business, or reside within a forty-mile radius of downtown Kansas
City, Missouri. In unclear cases, the geographic eligibility for a
prospective member shall be determined on a case-by-case basis by the
Section 2. Classification of
Membership. There shall be
three (3) classes of membership:
A. Regular Members.
Any person performing professional duties in a law library or actively
working with legal materials in any library, or any person who is qualified
by education or experience to engage in library work, shall be eligible for
regular membership. Regular members shall have the right to vote, to hold
office, to serve on and chair committees, to be listed in the membership
directory and to receive any publication or notices directed to the
B. Associate Members.
Any person not directly engaged in law librarianship, but who has an
interest in the field through occupation or profession (including publishers
and vendors) shall be considered eligible for associate membership.
Associate members shall have the right to attend regular KCALL meetings but
will not carry any voting privileges. Associate members shall have the right
to serve on committees, but may not chair any committee nor hold elected or
appointed office. Associate members shall be listed in and receive the
C. Student Members.
Any individual who is currently enrolled in any degree program related to
librarianship or law, shall be considered eligible for student membership.
Student members shall have the right to serve on committees, but will not
carry any voting privileges, may not chair any committee, nor hold elected
or appointed office. Student members shall be listed in and receive the
Section 3. Dues.
The executive board shall have the authority to propose changes in the
amount of the annual dues as needed, and changes will be adopted by a simple
majority vote of the members. Annual dues are due and payable between
October 1 and December 31 of each year. Members failing to pay dues before
December 31 of each year shall be suspended from membership.
ARTICLE II. Meetings.
Section 1. Annual meeting. An
annual meeting of the Association shall be held in January of each year at
such time and place as the Executive Board shall designate.
Section 2. Regular Meetings.
Regular meetings shall be held during the months of March, May, August,
October and December at such time and place, as the Executive Board may
elect, or the Association directs.
Section 3. Special Meetings.
Special meetings may be held at such time and place as the Executive Board
Section 4. Quorum.
A quorum for a business meeting for the Association shall consist of the
presence of 35% of regular members.
Section 5. Meeting Notices.
Notice of regular meetings shall be sent to each member at least two weeks
prior to the date of the meeting. Notice, in writing, of the annual meeting,
shall be sent to each member at least thirty days prior to the date of the
Section 6. Rules of Order.
Robert's Rules of Order, in the latest edition, shall govern all
deliberations of the Association when not in conflict with the Constitution
and Bylaws or special rules of order of the Association.
ARTICLE Ill. Nominations and
Section 1. Nomination Procedures.
Not later than October 15 of each year, the president shall appoint a
nominating and elections committee of three members, at least two of whom
must be Regular Members. The president will appoint one member of the
committee to be chair. The nominating and elections committee shall attempt
to nominate two or more candidates for elective office positions of vice
president/president elect, secretary and treasurer and membership on the
Executive Board. The treasurer shall provide the nominating and elections
committee with a list of Regular Members. Only Regular Members will be
eligible for nomination.
A. Vacancy of Vice Presidency.
In the event that the current vice president cannot assume the duties of the
president and such fact is known prior to October 1, the committee shall
nominate a candidate for the office of president for the term of one year.
B. Other Vacancies.
In the event of a vacancy of any other
officer or board member position, the president shall appoint, with
ratification by the Executive Board, a successor to serve until the next
regular election for that office.
Section 2. Ballot.
The secretary shall prepare an official ballot, which must clearly indicate
that it is a ballot to elect officers and directors for KCALL. Each office
or position to be elected should be clearly set forth, along with the
candidates for each. The professional title of each candidate shall appear
on the ballot. The treasurer shall provide the secretary with a list of
Section 3. Candidacy
Requirements. All nominees
for the position of vice president/president elect shall have previously
served as a KCALL officer, board member or committee chair, and be Regular
Section 4. Method of Election.
The officers of the Association shall be elected by secret ballot. Prior to
November 15, the secretary shall send a ballot to each voting member of the
association at his or her registered address. Ballots shall be completed
on or before December 15. All candidates shall be notified of the results of
the election by the nominating and elections committee at the earliest time
possible. Notice of election results will be posted on the KCALL Listserv
and announced formally at the annual business meeting in January.
Section 5. Tie Votes.
In the event of a tie vote for any position, the chair of the nominating and
elections committee shall write the name of each of the candidates receiving
the tied votes, on a separate, uniform slip of paper, and then draw, at
random, one slip from those so marked. The individual so selected shall be
elected to the office.
ARTICLE IV. Board of Directors.
Section 1. Term of Office.
All officers and members of the Board of Directors shall serve until the
adjournment of the annual meeting at the end of their term.
Section 2. Meetings.
The Board of Directors shall meet immediately following each annual meeting
of the Association. The Board of Directors shall also meet upon call of the
president or secretary, and otherwise as may be determined by the Board of
Section 3. Quorum.
A quorum of the Board of Directors shall consist of a majority of its
members. The act of a majority of the Board of Directors present at a
meeting at which a quorum is present shall be the act of the Board of
ARTICLE V. Committees and
Section 1. Classes of Committees.
The committees of the Association shall be of two classes: standing
committees; and special committees. Standing committees shall be those
established for purposes requiring the continuous attention of the
Association. Special Committees shall be those established for a stated
period to accomplish a specific purpose. At the end of the stated period,
the continuation of every special committee shall be decided upon by the
Board of Directors.
Section 2. Purpose and Term of
Special Committees. The
resolutions creating standing and special committees under Article V,
Section 3, of the Constitution, shall designate the purpose of the committee
and the term of a special committee. These resolutions shall be presented to
the members of the Association at the next regularly scheduled meeting for
the association following their adoption by the Board of Directors.
Section 3. Term of Office.
Members of standing committees shall be appointed for terms of one year,
beginning at the close of the annual meeting.
Section 4. Committee
Prior to taking office as president, the vice president shall appoint the
committee chairpersons for the terms provided by the Bylaws (except the
Nominating Committee Chairperson) to serve during his/her presidency.
Committee members shall be chosen from those members who have the right to
vote as stated in Article I, Section 4 of the Bylaws.
Section 5. Annual Report.
Each committee shall file an
annual report with the secretary of the Association at the time as set by
the president, and other reports shall be submitted as requested by the
president or Board of Directors.
Section 6. Association
Representatives to Other Organizations.
Association representatives to other organizations, agencies and to meetings
of other associations shall be appointed by the president or vice president
and shall report in the manner set forth in Article V, Section 5 of the
Bylaws. Association representatives shall serve for two year terms, and
shall serve until the adjournment of the annual meeting at which their
successors are announced.
Section 7. Expenses.
No committee or representative shall incur expenses on behalf of the
Association except as authorized by the executive board, nor shall any
committees or representatives commit the Association by any declaration of
Membership in the
Association, or participation in any activity of the association, shall not
be denied to any individual, or abridged on account of race, color,
religion, sex, age, national origin, disability, sexual orientation, or
ARTICLE VII. Bylaws.
Section 1. Revision. Any
Bylaw may be adopted, repealed, amended or suspended by a simple majority of
those present and voting at any regular meeting of the Association.
Notice. The text of proposed
revisions to Bylaws shall be sent to the Regular Members by the Secretary at
least one week prior to the regular meeting at which the Bylaw revision is
to be considered.
Section 3. Effective Date.
All revisions shall take effect immediately upon the approval of the
membership as described in Section 1.
Amended October 2008.